Key Performance Indicators to criteria 17

Key Performance Indicator GRI SRS-412-3: Investment agreements subject to human rights screenings
The reporting organization shall report the following information:

a. Total number and percentage of significant investment agreements and contracts that include human rights clauses or that underwent human rights screening.

b. The definition used for ‘significant investment agreements’.

As a public-sector company HMC is committed to complying with all legal obligations set forth by the Senate of the City of Hamburg. Applicable human rights-related laws and regulations include, without limitation, the General Data Protection Regulation (GDPR), the German Minimum Wage Law (Mindestlohngesetz, MiLoG), the Hamburg Tendering Act (HmbVgG) and others. HMC has had a Data Protection Officer since 1999.  

Since the coming into force of MiLoG, HMC, as a subsidiary of FHH, has awarded public contracts for construction and other services as well as public service concessions exclusively to contractors who signed an appropriate agreement when submitting their tender, pursuant to Section 3 of the Hamburg Tendering Act (HmbVgG).  

The most recent random audit of individual service contract awards for the years 2017/2018 was conducted by the Internal Auditing Department in 2019. This audit confirmed that the contracts had in essence been awarded lawfully. As a result, a "Self Declaration of Compliance with Minimum Wage Provisions" became a binding clause of all contracts, rather than a separate standard document as in the past. Furthermore, contractors were requested to submit appropriate proofs of compliance. 80 % complied. Audits are carried out regularly.  

HMC's own Self-Declaration has been published on the HMC website under "The company / Corporate Social Responsibility / Declaration on minimum wages".
HMC did not transact any investments in 2020 that required human rights auditing.

Key Performance Indicator GRI SRS-412-1: Operations subject to human rights reviews
The reporting organization shall report the following information:

a. Total number and percentage of operations that have been subject to human rights reviews or human rights impact assessments, by country.

HMC operates a single place of business (Messeplatz 1, 20357 Hamburg) and no other sites. Regarding audits, please refer to GRI SRS-412-3.

Key Performance Indicator GRI SRS-414-1: New suppliers subject to social screening
The reporting organization shall report the following information:

a. Percentage of new suppliers that were screened using social criteria.

When selecting services, social criteria are duly considered.

For contracts for work and services, new business partners must complete and sign a Deed Of Release / Self-Declaration Of Compliance With Minimum Wage Provisions.

In 2019, the Internal Auditing Department conducted a review whether all contractual partners had submitted this declaration. Furthermore, contractors were requested to submit appropriate proofs of compliance. 80 % complied. Please refer to GRI SRS-412-3.

Key Performance Indicator GRI SRS-414-2: Social impacts in the supply chain
The reporting organization shall report the following information:

a. Number of suppliers assessed for social impacts.

b. Number of suppliers identified as having significant actual and potential negative social impacts.

c. Significant actual and potential negative social impacts identified in the supply chain.

d. Percentage of suppliers identified as having significant actual and potential negative social impacts with which improvements were agreed upon as a result of assessment.

e. Percentage of suppliers identified as having significant actual and potential negative social impacts with which relationships were terminated as a result of assessment, and why.

HMC adheres to the "Guidance For Ecologically Responsible Procurement” (German only) issued by the City of Hamburg.

This means that when selecting potential contractors, HMC gives preference to regional providers (such as caterers or office supply companies) wherever this is economically feasible. Furthermore, the most recent screening of HMC's service contractors with multi-year contracts (for services such as cleaning, stand construction, security etc.) for their sustainability strategies was conducted in 2019.
No negative social consequences were found to result from their activities.